Campaign Counting Department Breakout report complete reference

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What is a Campaign Department Breakout Report?

The Campaign Department Breakout report is a tool for units to see a breakout of campaign progress by department, constituent type, and commitment type. This includes campaign commitments from the start of the campaign (7/1/2013) to the current date, based on revenue that has been entered in ABE CRM as of the date the report is run.

This report is only available as a PDF.

 

How to access a Campaign Department Breakout Report

  1. Log in to ABE CRM.
  2. On the navigation bar, click WFAA Reports.
  3. Click Campaign Department Breakout Report.
  4. Select a specific unit.
  5. Show each constituent type separately:
    1. Select Yes to see a breakout by Individuals, Organizations, and Foundations.
    2. Select No to see a summary by commitment type only (Pledge/Payment/Deferred).
  6. Click View Report.

 

How to interpret a Campaign Department Breakout Report

What is included in the Campaign Department Breakout Report?

  • Gifts received since July 2013, including Gifts In Kind and Informational Gifts
  • Pledge payments received since July 2013 that were not counted in the previous campaign
  • Deferred pledges documented since July 2013
  • Pledge commitments received since July 2013, excluding any payment amounts that have also been received since July 2013
  • Estate gifts realized after July 2013 that were not counted in the previous campaign
  • A small number of gifts received prior to July 2013 are included in campaign totals, at the discretion of the Chief Development Officer.
  • Revenue totals are as of the date the report is run. Only gifts that have been entered in ABE CRM will show in this report.

 

How are the totals by commitment type summarized?

Pledges

Includes the unpaid balance of any pledges made since the start of the campaign.

Payment

Includes outright gifts and pledge payments received since the start of the campaign.

Deferred

Includes the unpaid balance of deferred pledges made since the start of the campaign.

 

How are the totals by constituent type summarized?

Individual

Includes campaign revenue that was credited to individual donors. For example, this includes gifts made through companies or family foundations when an individual receives recognition credit.

Organizations

Includes campaign revenue received from corporations and other outside institutions/partners.

Foundations

Includes campaign revenue received from private foundations and grant-making institutions (that are not also credited to an individual).

 

How is Match Campaign revenue counted?

Unit level reports do not include the matching donor commitment until their pledge payments are received and allocations are made to the corresponding unit/department. Allocations are made on a monthly basis, when there are matching donor payments available.  You may see the amount encumbered for a unit/department based on Match Campaign pledges in the Campaign Match Supplement Report.

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